2019-2020 Annual Planner

Use this in annual planning for chapters, alumni advisory boards, house corporations, and alumni associations.

The planner is organized by Events; Billing; Housing; Online Reporting, Applications, and Shield & Diamond Deadlines; and Scholarships

Annual Planner by Category

EVENTS


FIRST SEMESTER


Aug. 1-3 The Academy in Memphis, TN

Sep 23-27 National Hazing Prevention Week

Sep 1 PIKE University Summit Registration Open

Nov 1-3 PIKE University Leadership Summit – Kansas City, MO

Nov 2 PIKE University Leadership Summit – Denver, CO

Nov 8-10 PIKE University Leadership Summit – Philadelphia, PA

Nov 9 PIKE University Leadership Summit – Vancouver, WA

Dec 3 Giving Tuesday


SECOND SEMESTER


Jan 9-12 Chapter Executives Conference - Memphis, TN

Jan 31-Feb 2 PIKE University Leadership Summit – Chicago

Feb 7-9 PIKE University Leadership Summit – Atlanta

Feb 21-23 PIKE University Leadership Summit – Irvine, CA

Feb 28- March 1 PIKE University Leadership Summit – Dallas

Mar International Work Day


Mar 1 Founders Day

Apr Sexual Assault Awareness Month

Apr 19-25 National Volunteer Week

July 8-12 International Convention – Las Vegas

BILLING

FIRST SEMESTER

Jun 1 Budget Template Available online (myPIKE portal: Communications >Resource Center > Chapter Officer Resources > Treasurer)

July 1 Alumni Associations billed annual dues

Sep 1 Fall LPP Assessment

Sep 1 Housing Assessment

Oct 1 Fall Chapter/Colony Assessment & Per-Initiate fee due

Oct Membership fee due 5 days prior to initiation

Oct 15 Reminder: Chapter, House Corporation & Alumni Association tax filing for FY ending June 30

Nov 15 Deadline for Chapter, House Corporation & Alumni Association tax filing for FY ending June 30

SECOND SEMESTER

Jan 1 Spring LPP Assessment

Jan 1 Housing Assessment

Feb 1 Spring Chapter/Colony Assessment & Per-Initiate fee due

Mar Membership fee due 5 days prior to initiation

Jun 30 End of Fiscal Year (All outstanding balances should be settled before this date)

Note: Membership fees due 5 days prior to initiations. All Per–Initiate Fees are determined by chapter’s roster reports.

HOUSING

FIRST SEMESTER

Sep 15 Hold Housing Retreat - Review Lease Changes, Create Calendar for House Corporation Routine Maintenance Projects (HVAC, Life Safety Systems, Gutter & Downspouts, etc.)

Oct 1 Application for House of the Quarter Due

Oct 15 House Corporation tax filing for FY ending June 30

Nov 1 Individual Tenant and Chapter Leases for Next Year Signed

Nov 15 Deadline for House Corporation tax filing for FY ending June 30

Dec 1 Application for House of the Quarter Due

SECOND SEMESTER

Jan 15 Register for International Work Day to Receive a Free Gift

Jan 15 Application for House of the Quarter Due

March 1 International Work Day

April 15 Hold Housing Retreat (Create New Budget & Review, Schedule Major Cleaning Projects)

April 15 Application for Improvement Project of the Year Due

April 30 Year End Property Inspection

May 1 Application for House of the Quarter Due

May 1 Work Day Completion Form Deadline

June 30 Fill Out and Return Annual Survey

ONLINE REPORTING, APPLICATIONS, AND SHIELD & DIAMOND DEADLINES

FIRST SEMESTER

Aug Join the φφκα Club

Sep 1
Report New Members in OmegaFi/Compass

Sep 15 President/Secretary confirm chapter officer and committee chairmen in VAULT

Sep 15 President/Secretary send official summarized community grade report to services@pikes.org

Oct 1 Shield & Diamond Deadline for Chapter Notes, Alumni Association Notes

Nov 1 Report New Initiates in OmegaFi/Compass

Dec 5 Shield & Diamond Deadline for Chapter Notes

Dec 5 Shield & Diamond Deadline for Varsity Athletes & their picture for Spring Issue

Dec 5 Assemble first semester accomplishments for Year End Summary Submission

Pike of the Month Nominations Due on 5th day of academic year months

SECOND SEMESTER

Jan 1 Shield & Diamond Deadline – Alumni Association Notes

Jan Join the φφκα Club

Jan 15 President/Secretary confirm chapter officer and committee chairmen in VAULT

Jan 15 President/Secretary send official summarized community grade report to services@pikes.org

Mar 1 Submit your Chapter Notes for the Summer Issue of Shield & Diamond

Mar 1 Alumni Association Awards Entry Open

Mar 1 Year End Summary Online Application Open
Mar 1 Undergraduate Nominating Committee application opens

Mar 1 Undergraduate International Vice President application opens

Apr 1 Shield & Diamond Deadline Chapter Notes, Alumni Association Notes

May 1 Year End Summary Submission Due

May 1 Chapter Advisor of Year Nominations Due

May 1 Alumni Advisory Board of the Year Nominations Due

May 1 William R. Nester Alumni Association of the Year Nominations Due

May 1 Undergraduate International Vice President Applications Due

May 1 Undergraduate Nominating Committee Applications Due

May 15 Robertson Most Outstanding Undergraduate Award Nominations Due

May 15 Submit your Alumni Association Notes for Shield & Diamond

Jul 1 Deadline for Shield & Diamond Alumni Association Notes

SCHOLARSHIP DEADLINES:

Beyond International Scholarships, the PIKE Foundation administers more than 110 chapter scholarships, which are awarded on an annual basis. Visit www.pikes.org/pike-foundation/pike-foundation-for-students for more information or contact the Scholarship and Grant Administrator at 901-748-1948 x.1141 with questions.

CONTINUOUS APPLICATION:

R. Craig Hoenshell Honor Society Endowment - Offsets costs of membership into international honor societies

ANNUAL APPLICATION:

FIRST SEMESTER

Sep 1 Simon A. Simon Memorial Scholarship– Pike member enrolled in Theological Seminary

Dec 1 Robert N. Cox Legacy Leadership Award - Annually awarded to an outstanding treasurer from the Heartland Region and Iota Mu Chapter (Southern Illinois). Provides tuition assistance for the Chapter Executives Conference.

Dec 1 Kris White Scholarship - Annually awards PIKE University tuition assistance to students attending the Treasurer Track at the Chapter Executives Conference in Memphis, Tennessee, each January. Download the application here and submit to scholarships@pikes.org.

SECOND SEMESTER

February William M. McKissack Scholarship – undergraduate who resides from Madison County, Alabama

April Undergraduate Interfraternity Institute Scholarship - covers registration, lodging, and meals at the 5-day UIFI conference in Indianapolis.

Apr 30 John “Jack” Lux Scholarship -outstanding senior accounting or finance major

Apr 30 Robert D. Lynn Memorial Scholarship - undergraduate demonstrating outstanding inter-fraternal leadership.

Apr 30 Scott A. Mackler, MD, PhD, Medical School Memorial Scholarship - student pursuing a degree in medicine

May 15 Robertson Most Outstanding Undergraduate Award - recognizes the Fraternity’s outstanding senior.

May 31 Joseph A. Pavelka Memorial Scholarship - undergraduate completing an internship in the Washington, D.C. metropolitan area.

For more information contact the Pi Kappa Alpha Foundation at (901) 748-1948 or pikeinfo@pikes.org