Alumni Association Resources
Please see below for resources related to establishing and maintaining chapter-based or area-based alumni associations.
Alumni Association in a Box
The Alumni Association in a Box is a culmination of essential resources to assist in establishing an alumni association. These resources may also be beneficial to the revitalization of an already established alumni association.
The section below is a four-step process to building or auditing your alumni association. As you expand each box, the first link is an all-encompassing document on the topic. The summary sheets below the first link are key information from the full-topic document.
The Playbook
The Playbook encompasses best practices from some of our award winning alumni associations representing all parts of North America. These resources align with seven different functional categories and are formatted for simple implementation by our alumni associations.
Alumni Association in a Box
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Step 1 - Identify Your "Why"
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Summary Sheets (Note: below are included in document linked above)
How to Host an Informational Meeting
Alumni Association Development Guideline
Area Alumni Association Guidelines
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Step 2 - Host an Informational Meeting
Hosting an Informational Meeting
Summary Sheets (Note: below are included in document linked above)
Alumni Association Informational Meeting Agenda
Director of Membership Blueprint
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Step 3 - Organizational Meeting & Chartering Process
Organizational Meeting and Chartering Process
Summary Sheets (Note: below are included in document linked above)
Sample Organizational Meeting Agenda
Alumni Association Chartering Checklist
Application for Employee Identification Number (EIN) Instructions
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Step 4 - First Meeting as a Chartered Association
First Meeting as a Chartered Alumni Association
Summary Sheets (Note: below are included in document linked above)
Alumni Association Sample Business Meeting Agenda
Alumni Association Sample Annual Calendar
Alumni Association Sample Dues Structures
The Playbook
- Structure
- Membership Development
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Data Management
Member Planet offers billing and contact management options for your association. Learn more at http://info.memberplanet.com/greek/
- Communications
- Events
- Finances
- Fundraising
Shield & Diamond
Alumni Association News in the Shield & Diamond
The Shield & Diamond wants to publish the good news about your events and activities. The deadline for each issue is noted below, but you don't wait until then! Send us your news and photos year round, and we'll keep them for the next issue. Please include any updates on your officers, web site address, or other contact information.
Submit Alumni Association Note
Email your information to Shield & Diamond or by mail or fax:
Shield & Diamond
8347 West Range Cove
Memphis TN 38125
901-748-3100
Shield & Diamond Deadlines:
- Autumn issue - July 1
- Winter issue - October 1
- Spring issue - January 1
- Summer issue - April 1
Contact Us
We always need support in the following areas:
- Recruiting volunteers
- Building alumni associations
- Organizing and consulting with existing associations
For help or general questions, please email us at alumni@pikes.org.