Why Alumni Associations Matter

The purpose of alumni relations is to ensure that alumni remain involved with the chapter through events and communication to help in the promotion, advancement and support of the mission and goals of the chapter. At the chapter level, we stand on the shoulders of the men who came before us. An investment in your alumni association program is an investment in those men at the chapter level as well as the best way to highlight the bigger picture outside of undergraduate years.

Alumni Association Map coming soon!

 

  • Applications & Awards

  • Alumni Association Note Submission

  • Update My Info

Alumni Association in a Box

The Alumni Association in a Box is a culmination of essential resources to assist in establishing an alumni association. These resources may also be beneficial to the revitalization of an already established alumni association.

The section below is a four-step process to build or audit your alumni association. As you expand each box, the first link is an all-encompassing document on the topic. The summary sheets below the first link are key information from the full-topic document.

ResourceCategoryDownload
Identify Your "Why"Identify Your "Why"Here
How to Host an Informational MeetingIdentify Your "Why"Here
Alumni Association Development GuidelineIdentify Your "Why"Here
Area Alumni Association GuidelinesIdentify Your "Why"Here
Volunteer Recruitment GuidelinesIdentify Your "Why"Here
Alumni Association Starter Pack Identify Your "Why"Here
Hosting an Informational MeetingHost an Informational MeetingHere
Alumni Association Informational Meeting AgendaHosting an Informational Meeting Here
Sample Sign-in SheetHosting an Informational MeetingHere
Director of Membership BlueprintHosting an Informational MeetingHere
Director of Events BlueprintHosting an Informational Meeting Here
Director of Communications BlueprintHosting an Informational MeetingHere
Director of Fundraising and Philanthropy BlueprintHosting an Informational Meeting Here
Organizational Meeting and Chartering ProcessOrganizational Meeting & Chartering Process Here
Sample Organizational Meeting AgendaOrganizational Meeting & Chartering Process Here
Alumni Association Chartering ChecklistOrganizational Meeting & Chartering Process Here
Application for Employee Identification Number (EIN) InstructionsOrganizational Meeting & Chartering Process Here
Sample Alumni Association BylawsOrganizational Meeting & Chartering ProcessHere
Alumni Association Sample Communication PlanOrganizational Meeting & Chartering ProcessHere
First Meeting as a Chartered Alumni AssociationFirst Meeting as a Chartered Alumni AssociationHere
Alumni Association Sample Business Meeting AgendaFirst Meeting as a Chartered Alumni AssociationHere
Alumni Association Sample Annual CalendarFirst Meeting as a Chartered Alumni AssociationHere
Alumni Association Sample Dues StructuresFirst Meeting as a Chartered Alumni AssociationHere
Alumni Association Sample NewslettersFirst Meeting as a Chartered Alumni AssociationHere
Planning EventsFirst Meeting as a Chartered Alumni AssociationHere
IRS Tax Exempt Status FAQFirst Meeting as a Chartered Alumni Association Here
Alumni Association ACH authorization formFirst Meeting as a Chartered Alumni Association Here

The Playbook

The Playbook encompasses best practices from some of our award-winning alumni associations representing all parts of North America. These resources align with seven different functional categories and are formatted for simple implementation by our alumni associations.

Resource CategoryDownload
Officer Structure, Election, and Reporting GuideStructureHere
Development GuidelinesStructureHere
Association Sample Annual Calendar Structure Here
Association Sample Meeting AgendasStructureHere
Director of Membership BlueprintPosition BlueprintsHere
Director of Communication BlueprintPosition BlueprintHere
Director of Events BlueprintPosition BlueprintsHere
Director of Fundraising and Philanthropy BlueprintPosition BlueprintsHere
Volunteer Recruitment GuidelinesMembership Development Here
Effective Alumni EngagementMembership Development Here
Effective Alumni Engagement - Executive SummaryMembership DevelopmentHere
Alumni Mentoring Launch GuideMembership Development Here
Sample Pike DirectoryMembership Development Here
MailChimp TutorialCommunicationsHere
Sample Alumni NewslettersCommunications Here
Sample Communication PlanCommunications Here
Editable Communication PlanCommunications Here
Blank Communication TemplateCommunications Here
Planning EventsEventsHere
Annual Alumni Golf TournamentEventsHere
Value and BenefitsFinancesHere
Sample Dues StructuresFinancesHere
EIN Application InstructionsFinancesHere
IRS Tax Exempt Status FAQFinancesHere
Endowment PolicyPhilanthropyHere
Chapter Specific Scholarship OpportunitiesPhilanthropyHere
International Scholarship OpportunitiesPhilanthropyHere

Alumni Association News in the Shield & Diamond

The Shield & Diamond wants to publish the good news about your events and activities. The deadline for each issue is noted below, but you don’t wait until then! Send us your news and photos year round, and we’ll keep them for the next issue. Please include any updates on your officers, web site address, or other contact information.

Email your information to Shield & Diamond or by mail or fax:

Shield & Diamond
8347 West Range Cove
Memphis TN 38125
F: 901-748-3100

Shield & Diamond Deadlines:

Autumn issue – July 1
Winter issue – October 1
Spring issue – January 1
Summer issue – April 1

Contact Us

We always need support in the following areas:

  • Recruiting volunteers
  • Building alumni associations
  • Organizing and consulting with existing associations

For help or general questions, please email us at alumni@pikes.org.