Health & Safety Advisor Accreditation, page 2
Sergeant at Arms Overview
One of the positions that the health & safety advisor helps to advise, besides the health & safety chairman, is the sergeant at arms. The sergeant at arms is an elected executive position that is typically an older member in the chapter that is respected for having a level head and high regard for the Fraternity Ritual. The sergeant-at-arms is typically responsible for the upkeep and implementation of chapter ritual and for leading the judicial board. As health & safety advisor, your biggest area of advisement will be through the judicial process of the chapter. In the sections below, you can see how Pi Kappa Alpha recommends the judicial processes for the chapter be conducted.
Judicial Board Hearing
The judicial board meeting should occur in private, with ample notice (24 hours at minimum) given to both parties involved. Once all of the members of the judicial board are present, they will elect a chair of the board and a secretary to take minutes. The sergeant-at-arms will serve as an ex-officio (nonvoting) member and should make sure the meeting is run smoothly.
Agenda for the hearing:
- Accusing member states his case
- Accusing member leaves the room
- Defending member states his case
- Defending member leaves the room
- The judicial board discusses the case
- The voting members decide if the accused member is guilty or innocent
- The voting members decide any penalty
NOTE: The judicial board members may ask either party questions during and after their cases are stated. The defending member should be made aware of all charges against him prior to the hearing. Any additional witnesses may be brought in at the judicial board’s discretion. Any witness testimony should be given before the defending member states his case unless called by the accused brother(s) to support their case.
Judicial Board Outcomes
As stated in the previous section, Pi Kappa Alpha encourages our chapters to enact accountability for members who are not meeting expectations. While this accountability can mean expulsion, there can be times that the judicial board can correct behavior that stop short of expulsion. Some of these outcomes are educational and some more punitive.
Some sample outcomes:
- Suspension from all athletic competitions
- Suspension from social events
- Attendance at educational event/speaker
- Economic restitution (if damages were done)
- Loss of leadership position/chairmanship
- Proof of attending professor office hours/study hours
As you have noticed, there are no outright fines that are on here as a recommended outcome. That is because fines do little to motivate a change in actual behavior. A much better approach is to take away the activity that the individual most enjoys participating in. For an athletically minded member – that might be intramurals/philanthropy events.
A member may be expelled from the fraternity for a variety of reasons, all of which are listed in Code III, Section 12 of the Chapter Codes. However, the proper procedure must be followed. Code III, Section 13 details the expulsion procedure. Some highlights to remember include:
- A quorum of voting members of the chapter must be present to expel a member
- The member in question must be given written notice of the expulsion at least 48 hours in advance
- Written notice must contain charges, time/place of the hearing, Code III, Section IV of the Chapter Codes and Article VI of the Constitution, and a copy of the full Constitution and Chapter Codes
- The accused must be given the opportunity to present a defense to the voting chapter members
- At least two-thirds (2/3) of present voting members must in favor of the expulsion for it to pass
- Within five (5) days after an expulsion, the chapter must send a written expulsion notice to the expelled members last known address and report the expulsion to the International Fraternity
If you are unsure of how to handle any situation, refer to the Code III, Section 13 in the Chapter Codes. To obtain a copy of the Chapter Codes or for further advice, contact the International Fraternity or your chapter consultant.