Chapter Advisor Accreditation, page 3
Effective Chapter Meetings
Weekly chapter meetings are one of the most critical aspects to a highly functioning chapter. As crazy as it might sound, not every chapter of Pi Kappa Alpha meets on a weekly basis. This can lead to a dysfunctional chapter very quickly. However, there are other situations that can lead to dysfunctional chapters all stemming from poorly ran chapter meetings.
Below are some recommended best practices to ensure the chapter that you advise is implementing for their meetings.
Do's and Don'ts of Chapter Meetings
- Do keep a regular chapter meeting to under one hour in length. Meetings that last longer than that are likely unproductive and will lead to poor member attendance
- Do take attendance and implement incentives to attend.
- Do have an agenda decided in advance of the meeting
- The executive board should be united and of the same opinion when dealing with controversial issues.
- Do follow and utilize Robert’s Rules of Order. You can find a primer on them here.
- Do utilize Ritual at most every chapter meeting. It helps to set a tone of seriousness.
- Do dress professionally.
- Do not over program chapter meetings. Only include what is vitally important in the meeting agenda. This will help keep the meetings flowing.
- Do not discuss frivolous things (t-shirt color, intramural jerseys) at chapter meeting. Those are better left for committee and cabinet meetings.
- Do not allow anyone to take the floor.
- Do not allow members to come in late and disheveled.
For a sample agenda:
- Call to Order – President
- Pi Kappa Alpha Invocation and/or Ritual
- Roll Call - Secretary
- Minutes of previous meeting
- Committee Reports
- Old Business
- New Business
- Education (Discussion, Speakers)
- Schedule of weekly events
- Open Forum – pass the gavel
- Close Meeting – Ritual