You want to begin the process of establishing a mentor relationship by receiving help from the chapter. Much like soliciting the chapter for interest in positions within the chapter’s organizational structure, you want to ensure that you solicit the chapter for help providing mentorship and assistance to the new members as a mentor. The vice president of membership development should work with the recruitment chairman and new member educator to gather a list of chapter members who are eligible and are interested in being a mentor. Once this initial list is compiled, the vice president of membership development, new member educator and recruitment chair should work with the chapter president to appoint mentors to new members as they join the chapter. Once the pairing is finalized, the mentor is notified in person or over e-mail and the new member is notified in his new member orientation by the new member educator. Once both men have been notified, the mentoring relationship must then be developed.
Considering that the mentor will be paired at the outset with a new member, it is recommended that mentor candidates are in the fraternity leader (junior) or community leader (senior) phases of The True PIKE Experience. Ideally the mentor/mentee relationship will last throughout the completion of the mentee’s brother leader (sophomore) phase, so the mentor should be around and available until the completion of that relationship.
It is important to note and reiterate that a mentor is chosen wisely for each new member, as this will be his guide throughout the early stages of his undergraduate experience and through crucial points in the mentee’s development. When selecting mentors and pairing them with mentees, the following criteria should be considered for mentor eligibility:
- Member is in good standing academically with the chapter, the Fraternity, and the University
- Member is in good financial standing with the chapter, the Fraternity, and the University
- Member does not have any existing conduct issues with the chapter, Fraternity, and the University
- Emphatically committed to the True Pike ideals, the Fraternity Standards, and membership expectations as outlined in the chapter bylaws and chapter membership contract (I.e. campus involvement, community service, meeting attendance, etc.)
- Willing to be a role model
- Willing to make the time commitment to meet with his mentee on a weekly or monthly basis depending on the mentee’s developmental phase within The True PIKE Experience.
- Member is at least in the fraternity leader phase in The True PIKE Experience
Criteria for Ineligibility:
- Not in good standing academically, financially, and with chapter/fraternity and University conduct
- Not committed to the True Pike ideals, Fraternity Standards, and membership expectations as outlined in the chapter bylaws and chapter membership contract (I.e. campus involvement, community service, meeting attendance, etc.)
- Not going to be the proper role model
- Not willing to make the time commitment to meet with his mentee on a weekly or monthly basis depending on the member’s developmental phase in The True PIKE Experience
- Not at an appropriate development phase within The True PIKE Experience
In addition to the criteria listed above for a mentor candidate, you should be cognizant of some cohesion factors that might help the relationship at the outset when appointing a mentor. Some possible Cohesion Factors:
- Similar Majors
- Similar Hometowns
- Similar Club/Org Involvement
- Prior Relationship Exists
This list is not meant to exclude any other possible cohesion factors that may exist between the pool of mentor candidates and the mentees. To help determine possible cohesion factors, you will need to draw information from the individual mentees to help with placement. This can be done by having an information sheet that the new member completes as soon as he accepts his bid. Another way is to view the new member’s profile in the chapter’s recruitment CRM software ChapterBuilder, where you can see some of those cohesion factors. Below is a picture from ChapterBuilder to help illustrate this.
It is important to note that all the tabs on the left of a Potential New Member’s (PNM) profile can be personalized. What this means is that if you care to know more specific information about a PNM, you can do that by editing the PNM information.
In this case, you can add information about what an ideal mentor would be for the PNM.
- What are characteristics that you look for in a mentor?
- What do you look for in a good mentor?
- Would you ever consider being a mentor in PIKE?
- Do you have a current mentor?
Example of a Great Mentor Choice
As previously mentioned, ideally a mentor candidate is in either the fraternity leader or community leader phase of The True PIKE Experience and is an accomplished member as it relates to his personal development and his involvement within the chapter, campus and community. Below is an example of criteria that could be used and established to evaluate the legitimacy of a mentor candidate.
The Mentor Candidate:
- Is at the fraternity leader or community phase (if needed) within The True PIKE Experience
- Meets the chapter’s minimum expectations revolving around attendance at True PIKE Education meetings
- Maintains a cumulative GPA at or above a 2.7 on a 4.0 scale
- Attends 80% of chapter meetings
- Meets the chapter’s community service hour requirement
- Meets the chapter’s campus involvement requirement
- Has a $0 balance with the chapter and Fraternity
- Participates regularly in chapter activities (intramurals, brotherhood events, alumni events, recruitment, socials, etc.)
- Has attended at least one PIKE University event
- Is involved in at least one committee or holds a chair or executive position
- Cohesion factor (major, hometown, club/org involvement, prior relationship, etc.)
Note: In order to ensure that you are assessing criteria for quality mentor candidates, the member development cabinet, should quantify and qualify as much as possible of the criteria listed above based on Fraternity and chapter expectations as outlined in chapter bylaws and membership contracts.
Role of the Member Development Team in the Selection Process
It is recommended that the mentor candidate is appointed by the vice president of membership development in conjunction with the recruitment chair and the new member educator according to high standards of personal integrity, academic achievement and proven chapter and campus leadership as illustrated in the criteria section for a mentor candidate. A meeting should be held between the vice president of membership development, new member educator, and recruitment chair prior to the new member orientation to discuss the criteria of mentor candidates and assign mentors to mentees based on the information that you have about each new member in ChapterBuilder.
The mentee would ideally find out who his mentor is during his new member orientation, which should take place prior to the start of new member education.
This is part six of 10 in the mentor blog series. Be sure to check out the Mentoring through TPE & Utilizing the Guidebook blog to continue your development as a mentor in your chapter.
To learn more about the Pi Kappa Alpha mentor program, be sure to look at the mentor program handbook and its accompanying resources located in the myPIKE Resource Center (myPIKE > Resource Center > Pi Kappa Alpha folder > Chapter Officer Resources folder > VP of Membership Development folder > Mentor Program folder).
Devon T. TeixeiraDirector of Membership Development